AI Applicant Tracking System made for Recruitment Agencies. No more switching apps. No more manual work.
Most recruiters are juggling a third-party notetaker, a separate transcription tool, and ChatGPT just to capture what happened in a call and do something useful with it. We built an AI Notetaker and Transcriber that automatically joins every candidate interview and client meeting the moment it starts. It records, transcribes, and summarises the call, attaches everything directly to the relevant profile, and lets you create job postings in one click based on client calls. No switching tools. No manual write-ups. Designed specifically for recruiters, the AI summarises calls in a way that is tailored to recruitment, not generic business meetings. No third-party tools. No need to pay for Fireflies. No copy-pasting. One click, powered by AI.
Phone calls too: We API integrate with VoIP platforms like RingCentral, 8×8, Aircall, and more to bring call recording and transcription directly into Recruitable’s ATS automatically
Recruiters spend hours each week writing candidate profiles, having to download Fireflies, upload it to ChatGPT, generate a candidate profile, copy it to their ATS, and submit it from there.
Recruitable’s AI pulls the candidate’s resume, interview transcript, and your notes together and generates a polished, client-ready candidate profile in one click. No formatting, no copy-pasting, no time wasted. The profile is ready to send the moment the interview ends, cutting hours of admin down to seconds.
One click. Professional profile. Done.
Sourcing candidates on LinkedIn means constant tab switching, manually copying details into your ATS, and losing time on admin that should be spent on placements.
We built an AI-powered Chrome Extension that is essentially a mini version of Recruitable’s ATS living in a side panel while you browse LinkedIn. Source candidates, send SMS text messages, and import directly into your pipeline without ever leaving the page. Our AI surfaces insights, auto-fills candidate data, and keeps everything in sync with your ATS in real time. You
can add candidates directly to jobs, save the best ones to folders for later, or share them instantly with a teammate. If a candidate sends their resume via LinkedIn, there is no need to download it to your PC. Simply drag it straight to the extension and it uploads directly into the ATS and parses everything automatically. Name, contact details, work history, skills, and education are all extracted and structured instantly. Paste a LinkedIn URL and it does the same thing. You can even call candidates directly from the extension without switching tools.
Less admin. More placements. Your ATS, everywhere you work.
Recruiters waste hours every week chasing candidates and clients just to book a single interview. Back and forth emails, missed calls, and scheduling conflicts slow down placements and eat into billable time.
Our AI-powered scheduler was built specifically for recruitment agencies. It bypasses all of that by allowing clients to book directly with candidates while keeping the recruiter and the ATS 100% in the loop at every step. Unlike Calendly or generic booking tools, it does not block out your calendar or create conflicts. It is intelligent enough to manage multiple interview slots, candidate availability, and client preferences simultaneously, all without the recruiter having to chase a single person.
Less chasing. Faster placements. Your calendar running itself.
Most CRMs are built for sales teams and shoehorned into recruitment. They are cluttered, overcomplicated, and missing the things recruiters actually need, forcing agencies to manage fees, billing, and candidate tracking across multiple tools.
Recruitable’s CRM was built from the ground up for recruitment agencies. It automatically calculates recruitment fees based on job posting salaries, tracks exactly how much each recruiter is billing, and follows candidates post-placement without any manual input. Invoices are generated and sent directly from the platform at a candidate level, and all billing is tracked in one place. Create new deals, track pipeline, manage new form submissions, and allocate leads directly to individual recruiters in seconds.
Everything is presented in a clean, uncluttered table format with a UI built for speed. One click to action, everything visible, nothing buried.
Built for recruiters. Not adapted for them.
Sending candidate profiles over email is messy and unprofessional. Feedback gets buried in threads, approvals are impossible to track, and clients have no central place to review shortlists. Recruiters end up spending more time chasing feedback than finding candidates.
Every time a recruiter sends a candidate profile, Recruitable automatically creates a branded client portal for that client. No manual setup, no extra steps. Clients can review AI-generated candidate profiles, leave structured feedback, and approve or reject candidates all in one place. When a client replies to a candidate profile, whether via email or directly through the portal, that response is automatically tracked in the candidate pipeline. Nothing gets lost, nothing needs to be manually updated.
Professional. Branded. Every reply tracked automatically.
One of the biggest hidden problems in recruitment is not sending invoices, it is knowing which candidates have been billed and which have not. Placements get missed, invoices are forgotten, and chasing signatures across email threads creates delays that cost agencies real money.
Recruitable’s invoicing and e-signature tools were built by us, specifically for recruitment agencies. Everything lives in one platform with AI monitoring that flags unbilled placements automatically so nothing slips through. Bill a candidate, send an invoice, and get a contract signed all with one button. No switching tools, no chasing, no guesswork.
This is included completely free as part of the platform. No add-ons, no extra subscriptions.
However, if you prefer to use your own tools, we have free API integrations with DocuSign, QuickBooks, FreshBooks, and more. Everything connects directly from inside Recruitable in just a few clicks, so you are never forced to change the way you work.
Built in house. Built for recruiters. Included free.
Recruiters often go into interviews relying on generic question templates that have nothing to do with the candidate in front of them or the specific role they are being assessed for. It makes interviews less effective and reduces the quality of the intelligence gathered.
Recruitable’s AI Interview Intelligence generates tailored interview questions for every candidate based on their resume, the job spec, and the requirements of the role. Every interview becomes sharper, more relevant, and more valuable. Recruiters go in prepared, candidates get a better experience, and the intelligence gathered leads to stronger placements.
Better questions. Better interviews. Better hires.
Moving candidates through the recruitment process manually means constant status updates, reminders, and admin work. Stages get missed, candidates fall through the cracks, follow-ups are forgotten, and invoicing gets delayed. It is one of the biggest sources of lost revenue for recruitment agencies.
Recruitable’s AI-powered pipeline automation manages the entire candidate journey from first contact all the way through to invoicing. When a client replies to a candidate, whether via email or through the client portal, it is automatically tracked and reflected in the pipeline in real time. Recruiters can reply directly from the pipeline without switching tools, keeping all communications in one platform. Candidates move through stages automatically based on activity and triggers you set, so nothing gets missed and nothing slips.
Set the pipeline. Let Recruitable run it. All communications, one platform.
Recruitment teams rely on Slack or WhatsApp to communicate, which means conversations about candidates happen outside the ATS, context gets lost, and important updates never make it back into the system.
Recruitable has AI-powered, Slack-style team messaging built directly into the platform with recruitment-specific workflows. Discuss candidates, share updates, flag urgent roles, and collaborate without ever leaving your ATS. Every conversation stays connected to the relevant candidate or job, reducing admin and keeping your whole team aligned in real time.
However, if you already use Slack and prefer to keep it, we can API it directly into Recruitable with one click.
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